Job# 6351
Job Title: SecretaryLocation: MinneapolisSalary: DOQBenefits: Full

Please Reference: 6351- Secretary
KNOWLEDGE & EXPERIENCE:
1. Provide administrative support for to a top executive officer under the direction of the Executive Secretary by performing the following:
Answer, screen and directing incoming telephone calls
Open, summarize and distribute mail
Distribution of facsimiles
Copying documents
General filing, maintain files, including electronic files
Ordering supplies
Shorthand
2. Interact with other departments and outside agencies, including high-level staff such as CEOs, and Presidents. Handle confidential and non-routine information.
3. Take and transcribe dictation when necessary. Type and design general correspondence, proofread copy and make appropriate changes. Ensure accuracy and clarity of final copy.
4. Provide backup secretarial support for other executives when needed.
5. Perform other duties as assigned.

QUALIFICATIONS:
Previous secretarial experience required; previous experience working with senior executive preferred
Excellent secretarial and administrative skills, with demonstrated experience handling multiple tasks, and prioritizing workload
Proficiency with PC computer programs (Word, Excel, Outlook)
Excellent typing, grammatical, composition, and telephone skills required
Cooperative attitude, sound judgment, flexibility, resourcefulness and the ability to ensure strict confidentiality of information
Pleasant and professional in appearance and manner
High level of interpersonal skills to handle sensitive and confidential situations and information; position continually requires poise, tact, and diplomacy
Experience taking and transcribing dictation preferred
Ability to work late as needed